This manual consists of the application help files combined into one document.

ThinkingRock is a software application for collecting and processing your thoughts. It allows you to deal with all information worth remembering and thinking about.

Much of our thinking is about the things that we want or need to do. ThinkingRock allows you to collect and process these thoughts into actions and projects consisting of actions and sub-projects. This information can be subsequently organised, reviewed and processed.

By having this thinking managed in a trusted system, you are free to think on a higher level and your brain cycles are not used up with managing and trying to remember all the things you need to do. It becomes easier to make decisions and to make the best use of your time. It also allows you to say "No" as you realise just how much you have to do already.

To have great ideas, you need to have a clear mind, take time to sit and think, and not get drowned in everyday tasks and information overload.

ThinkingRock is based on the book Getting Things Done^® by David Allen (http://www.davidco.com).

This section describes the Graphical User Interface (GUI) features of ThinkingRock.

ThinkingRock uses the following icon representations:

	Overview screen
	Thought
	Collect Thoughts
	Process Thoughts
	Projects
	Opened Project
	Project with no active actions
	Opened Project with no active actions
	Actions
	Do ASAP Actions
	Scheduled Actions
	Delegated Actions
	Inactive Actions
	Future Items
	Information Items
	Contexts
	Topics
	Help for the current screen
	The Help System

• the topic is "None", the text will be in black.   Example Text
• the action is inactive, the text will be in grey.   Example Text
• if the scheduled/ or follow-up date of a scheduled/or delegated action has passed, the date will be shown in red   Example Text
• if the scheduled/ or follow-up date of a scheduled/or delegated action is today, the date will be shown in blue   Example Text
• if the scheduled/ or follow-up date of a scheduled/or delegated action is within next week, the date will be shown in green   Example Text

If a project or action is done, the text will be striked out.  Example Text

Note: when choosing the colour for a topic, avoid grey and red as these colours have the special meanings described above.

There are several shortcut key combinations used in the ThinkingRock application.

When the focus is on a button, pressing the space bar activates the button.

There are several menu shortcut keys. The short-cut key combination is listed to the right of the menu entry. For example you can save your data using the File menu and Save menu item, alternatively you can enter the shortcut key combination of [Ctrl]+[S] if you are using Microsoft Windows or [Meta]+[S] if you are using Mac OS X.

ThinkingRock saves data in XML files.

The default data file is named thinking-rock.xml and is located in the user folder on your computer system. For example, on a MS Windows system and a user login of "Larry", the location would be:
C:\Documents and Settings\Larry\thinking-rock.xml

You can create a new data file, open an existing data file, save the data file or "save as" the data file to another file. See the sections below.

The File New menu item allows you to create a new ThinkingRock data file. A dialog box is shown where you enter the file name and choose the folder location. The "New File" button will create and open the new file.

The File Open menu item allows you to open a ThinkingRock data file. A dialog box is shown where you locate and select the data file. The "Open" button will open the file.

The File Save menu item allows you to save changed data to the data file. Note that the data file is automatically saved periodically and when the application closes down.

The File Save As menu item allows you save the current data file to a different file (making a copy). A dialog box is shown where you enter the file name and select the folder location for the file. The "Save As" button will save the data file to the new file and open it. Subsequent changes will affect the new file.

The File Save To menu item allows you save the current data file to a different file (making a backup at this point in time). A dialog box is shown where you enter the file name and select the folder location for the file. The "Save To" button will save the data file to the new file. Subsequent changes will not affect the new file unless you perform another Save To later.

This section describes the screens of ThinkingRock.

This screen is used to enter all you current thoughts. It should be empty most of the time: initially and everytime after you have processed all pending thoughts. Thoughts are classified by Topics. The order you enter thoughts is not important, but it may help to enter them by Topic to ensure you cover everything.

The data in this screen is displayed in a table. To navigate between rows and cells, you can use the mouse, the arrows keys or the Tab, Shift+Tab keys. The Enter key moves down cells within the same column.

The Thoughts are ordered as you have entered them, with the first thought at the top of the list.

Enter a new thought using the Add Thought button , or if you are on the last row, just press Tab key or the Down Arrow key. Select a topic using the mouse or navigate to the cell and then press the Space bar prior to use the arrow keys. Press Enter when you have reached the wanted topic. Within the topics list, the topics are ordered in alphabetical order, with the initial default value "None" being at the top of the list. The last Topic used is kept between thoughts entry. You can go down the topic list by typing the topic's first letter.

If you notice a mistake, you can navigate to the appropriate cell and make the changes.

You can delete a thought by using the Delete key or the Thought Delete button . No confirmation is required.

Purpose

This screen is where you plan and review your projects. The screen is divided vertically into two parts. The left part is the project tree (explorer) and the right part displays the details of either a project/sub-project or an action depending on what is selected on the tree. When expanded the project tree shows sub-projects and actions under each project. You can set-up the screen to show you done projects, sub-projects and actions or not. All the single actions are listed under the "Single Actions" node.

Navigation

To navigate on the project tree, you can use the mouse or the up and down arrows keys. To navigate on the detail part, you can use the mouse or the Tab, Shift+Tab keys. Once you have selected a project, sub-project or action on the tree part, you can move to its description by pressing CTRL+Tab.

Project Tree

Order

Initially the projects, sub-projects and actions are sorted in the order they were entered. You can change that order by selecting the projects, sub-projects or actions and move them up and down using the Up Arrow and Down Arrow buttons. If you move a project or sub-project, all actions/sub-projects (subtasks) under it are moved too.

Tree expansion
All projects and sub-projects are listed with a tree expansion symbol when there are subtasks for them. When clicking on the symbol, the project/sub-project expands and the subtasks are listed under the project/sub-project. An open expansion symbol is then displayed. When clicking on that symbol, the subtasks are collapsed. Once you have selected a project or sub-project, you can also use the right arrow key to expand it and the left arrow key to collapse it.

You can expand all and collapse all of the sub-projects within a project by selecting the project tree node and press CTRL+E.

Copy, Cut and Paste functionality
You can copy, cut and paste projects and actions to a different project. You can also change a sub-project to be a stand alone project by cutting and pasting it under the Projects node. Similarly, you can cut and paste a project under another project, changing it to a sub-project. If you copy/cut and paste a project or sub-project, all subtasks are copied/moved too.

Drag and Drop functionality
To move sub-projects and actions to a different project, you can drag and drop them using the mouse. You can also change a sub-project to be a stand alone project by dragging it under the Projects node. Similarly, you can drag a project under another project, changing it to a sub-project. If you drag a project or sub-project, all subtasks are moved too.

Show Done functionality

By pressing on the Show Done check box at the top of the screen, you can choose to include or exclude projects, sub-projects and actions that are done. The choice is kept if you leave the screen and come back.

Planning

To edit a project's or sub-project's details on the right part of the screen, you select it on the project tree. You can then:

• modify its description;
• change its topic: when subtasks are created, that topic is the default but can be overwritten;
• plan the project/sub-project;
• set it to done: an error message is displayed if all the subtasks are not set to done themselves;
• reset it to not done. If you are resetting a sub-project within a done project, the project is automatically reset to not done.

1. Enter the purpose: this is the "why" you are doing this project/sub-project. By defining it, it will:
   • create decision-making criteria;
   • motivate;
   • clarify your focus;
   • expand options by getting you into creative thinking.
2. Try to visualise the results: view the project/sub-project beyond the completion date (capture features, aspects, qualities you imagine in place);
3. Brainstorming: just write all the ideas that come into your mind about this project/sub-project, you will analyse them and organise them later. In addition to capturing your original ideas, by brainstorming you will also have many new ideas. Don't ignore any idea, they might prove interesting or useful later on when you are developing your options. Also you will be more confident about your choices;
4. Organising: a natural organisation will probably emerge during the brainstorming step. You need to:
   • identify the key steps;
   • sort them out by component, sequences and priorities;
   • detailed them to the right level.
5. Next actions: during this step, you will create the actions ( button) or sub-projects ( button) required for this project/sub-project. You can either just enter the next subtask to get the project/sub-project starting or continuing, or enter as many next subtasks you can think of at the moment about this project/sub-project and decide which ones are active (i.e. to be done currently).

Please note that there are no limits to sub-project nesting, i.e. a sub-project can include sub-projects, etc. but it is recommended not to use more than a few levels.

Similarly an action can be edited by selecting it from the project tree once the project/sub-project has been expanded. You can then:

Purpose

This screen is where you review your current actions. You can choose which actions to include: Inactive, Do ASAP, Delegated and/or Scheduled. You can either show or hide actions which have been completed and filter according to the context and topic. The "Up to" selection lets you choose how far in the future you want to review. Your selection is kept when you exit the application. A counter indicates how many actions are selected.

Purpose

This screen is where you look at your done actions. You can choose the period within which the actions were created or done. You can filter according to the context and topic. Your selection is kept when you exit the application. A counter indicates how many actions are selected.

Purpose

This screen is where you review all current actions (actions that have been set as Do ASAP). You can open this screen and decide what to do depending on the context you are in, the amount of time available and your energy level. You can either show or hide actions you have already done. A counter indicates how many actions are selected.

Purpose

This screen is where you review the actions you have delegated. You can either show or hide actions which have been completed. A counter indicates how many actions are selected.

Purpose

This screen is where you review the actions you have scheduled for a certain date. You should concentrate on the actions scheduled for today. If there are actions scheduled in the past and still not done, you should decide to:

• Rescheduled them;
• Delete them;
• Change their category, e.g. if they don't need to be done on/by a specific date, they should be "Do ASAP action".

You can either show or hide actions which have been completed. A counter indicates how many actions are selected.

This screen is where you review the thoughts that you might like to do in the future.

The data in this screen are displayed within a table. To navigate between rows and cells, you can use the mouse, the arrows keys or the Tab, Shift+Tab keys. The Enter key moves down cells within the same column.

The Future Items are ordered alphabetically within topics.

This screen is where you review the information you have kept.

The data in this screen are displayed within a table. To navigate between rows and cells, you can use the mouse, the arrows keys or the Tab, Shift+Tab keys. The Enter key moves down cells within the same column.

The Information Items are ordered alphabetically within topics.

The topics are used to classify your thoughts and are kept as the thoughts become an item, an action or a project. Examples of topics are: Personal, Financial, Health, House, Work, Kids, Book, CDs.

The data in this screen is displayed within a table. To navigate between rows and cells, you can use the mouse, the arrows keys or the Tab, Shift+Tab keys. The Enter key moves down cells within the same column.

The Topics are ordered in data entry order. "None" is on the top of the list and cannot be updated or deleted.

Enter a new topic using the Add Topic button or if you are on the last row, just press tab key or down arrow key. The description does not have to be entered. It is only displayed on the Topics screen. The colours you choose will be the display text colour and background colour for all thoughts, projects, actions and items within that topic on all review screens. Avoid using red and grey as these colours have special meaning.

If you notice a mistake, you can navigate to the appropriate cell and make the changes. To modify the colour, you have to click once on the cell to open the window Choose a Colour.

You can delete a topic by using the Delete key or the Delete Topic button . No confirmation is required. If a thought, an item, an action or a project has been entered for that topic an error message will be displayed as you cannot delete the topic.

A context should describe where or how an action could be done. Examples of contexts are: Phone calls, At Computer, At the Shops, On-line, At Home. Contexts are useful for deciding what you can do next when you have a bit of time, as this depends on where you are and what tools you have available.

The data in this screen is displayed within a table. To navigate between rows and cells, you can use the mouse, the arrows keys or the Tab, Shift+Tab keys. The Enter key moves down cells within the same column.

The Contexts are ordered in data entry order. "None" is on the top of the list and cannot be updated or deleted.

Enter a new context using the Add Context button or if you are on the last row, just press tab key or down arrow key. The description does not have to be entered. It is only displayed on the Action Contexts screen.

If you notice a mistake, you can navigate to the appropriate cell and make the changes.

You can delete a context by using the Delete key or the Delete Context button . No confirmation is required. If the context has been used against an action, an error message will be displayed as you cannot delete the context.

This section describes the report features of ThinkingRock.

You can produce a PDF file listing all the actions to be done this week and all Do ASAP actions.

Parameters

• Show project/thought?: if checked, the thought description is shown for single actions (between braces {}) or the project description is shown (between square brackets []) for other actions;
• Use colour?: if checked, the dates are shown using the colour convention as per the screens;

Layout

• Scheduled Overdue: overdue scheduled actions ordered by scheduled date and time;
• Delegated Overdue: overdue delegated actions ordered by follow-up date;
• Scheduled Today: scheduled actions ordered by time;
• Delegated Today: delegated actions ordered by delegated to;
• Do ASAP actions: grouped by context. The contexts are listed alphabetically (except for None which is on top) and the actions are ordered alphabetically within context;
• Scheduled This Week: scheduled actions with scheduled date within a week from today ordered by scheduled date and time;
• Delegated Follow-Up This Week: delegated actions with follow-up date within a week from today ordered by follow-up date.

The actions are listed with the following information:

• Do ASAP action: description, followed by the topic in underline italic;
• Scheduled action: scheduled date (if not today section) and time, followed by the description, the context in italic and then the topic in underline italic;
• Delegated action: follow-up date (if not today section), followed by the description, the words "Delegate To" with the person delegated to, the context in italic and then the topic in underline italic;
• Project/Thought description: under the action if any.

The date in the header is today's date.

Output

You can produce a PDF file listing actions ordered by contexts for a chosen period in the future. Do ASAP, Scheduled and Delegated are always listed but you can choose if you want to include Inactive and/or actions which have been completed. You can choose to include actions notes, project/thought description into your report.

Parameters

• Context list: you can select a context or choose All contexts. Contexts are ordered alphabetically;
• Up to list: this selection let you choose how far in the future delegated and scheduled actions should be selected;
• Include done actions?: if checked, all done actions for the selected context are included on the report;
• Include inactive actions?: if checked, all inactive actions for the selected context are included on the report;
• Show project/thought?: if checked, the thought description is shown for single actions (between braces {}) or the project description is shown (between square brackets []) for other actions;
• Show notes?: if checked, the actions notes are included on the report;
• Use colour?: if checked, the dates are shown using the colour convention as per the screens;
• Remember these options: if checked, the parameters for this report are saved until the user changes them and saves them.

Layout

The actions are grouped by context. The contexts are listed alphabetically (except for None which is on top). Within each context, actions are ordered by ascending date, followed by Do ASAP actions and lastly Inactive actions (if included).

The actions are listed with the following information:

• Do ASAP action: description, followed by the topic in underline italic;
• Inactive action: text in grey, description, followed by the topic in underline italic;
• Scheduled action: scheduled date + time, followed by the description, and then the topic in underline italic;
• Delegated action: follow-up date, followed by the description, the words "Delegate To" with the person delegated to, and then the topic in underline italic;
• Done action: same as above with the text striked and the check box checked;
• Project/Thought description: under the action if any;
• Notes: under the action if any.

The header is set to the words "Actions Up To" followed by the Up to date (today's date + the number of days corresponding to the period Up To selected by the user). The date in the top right corner is today's date.

Output

You can produce a PDF file listing actions ordered by date for a chosen period in the future. Do ASAP, Scheduled and Delegated are always listed but you can choose if you want to include Inactive and/or actions which have been completed. You can choose to include actions notes, project/thought description into your report.

Parameters

• Context list: you can select a context or choose All contexts. Contexts are ordered alphabetically;
• Up to list: this selection let you choose how far in the future delegated and scheduled actions should be selected;
• Include done actions?: if checked, all done actions for the selected context are included on the report;
• Include inactive actions?: if checked, all inactive actions for the selected context are included on the report;
• Show project/thought?: if checked, the thought description is shown for single actions (between braces {}) or the project description is shown (between square brackets []) for other actions;
• Show notes?: if checked, the actions notes are included on the report;
• Use colour?: if checked, the dates are shown using the colour convention as per the screens;
• Remember these options: if checked, the parameters for this report are saved until the user changes them and saves them.

Layout

Scheduled and Delegated actions are listed first, ordered by action date, then Do ASAP actions grouped by context, followed by Inactive actions grouped by contexts.

The actions are listed with the following information:

• Do ASAP action: description, followed by the topic in underline italic;
• Inactive action: text in grey, description, followed by the topic in underline italic;
• Scheduled action: scheduled date and time, followed by the description, context in italic and then the topic in underline italic;
• Delegated action: follow-up date, followed by the description, the words "Delegate To" with the person delegated to, context in italic and then the topic in underline italic;
• Done action: same as above with the text striked and the check box checked;
• Project/Thought description: under the action if any;
• Notes: under the action if any.

The header is set to the words "Actions Up To" followed by the Up to date (today's date + the number of days corresponding to the period Up To selected by the user). The date in the top right corner is today's date.

Output

You can produce a PDF file listing all the details related to a specific project or all projects. There are two versions of this report: current - where only projects that are not done are selected; all - where done projects are included.

Parameters

• Project list: you can select all projects, a project or a sub-project. Projects are ordered alphabetically;
• Print sub-projects?: if checked, the details of each sub-project are printed each on a separate page;
• List done items?: if checked, the done sub-projects and actions are included on the report;
• Show notes?: if checked, the action notes are included on the report;
• Use colour?: if checked, the dates are shown in colour (red for overdue, blue for today and green for this week);
• Remember these options: if checked, the parameters for this report are saved until the user changes them and saves them.

Layout

On the first page, all the details displayed on the Project Tab are listed, followed by a tree showing the sub-projects and actions for the project. These are ordered as per on the screen, i.e. as defined by the user.

• sub-projects are listed in bold;
• Do ASAP action: the description is listed, followed by the context in italic;
• Inactive action: text in grey, the description is listed, followed by the context in italic;
• Scheduled action: the description is listed, followed by the word "Scheduled" with the scheduled date + time and then the context in italic;
• Delegated action: the description is listed, followed by the words "Delegate To" with the person delegated to, followed by the word "Follow-up" with the follow-up date and then the context in italic;
• Done action: same as above with the text striked and the check box checked.

If the sub-projects are printed, the same layout is used for each sub-project.

The date in the header is today's date.

Output

You can produce a PDF file listing the outline of a specific project or all projects. There are two versions of this report: current - where only projects that are not done are selected; all - where done projects are included.

Parameters

• Project list: you can select all projects, a project or a sub-project. Projects are ordered alphabetically;
• List done items?: if checked, the done sub-projects and actions are included on the report;
• Use colour?: if checked, the dates are shown in colour (red for overdue, blue for today and green for this week);
• Remember these options: if checked, the parameters for this report are saved until the user changes them and saves them.

Layout

For the selected projects, the tree showing the sub-projects and actions for the project. These are ordered as per the screen, i.e. as defined by the user.

• Project description is listed in bold;
• sub-projects are listed in bold;
• Do ASAP action: the description is listed, followed by the context in italic;
• Inactive action: text in grey, the description is listed, followed by the context in italic;
• Scheduled action: the description is listed, followed by the word "Scheduled" with the scheduled date + time and then the context in italic;
• Delegated action: the description is listed, followed by the words "Delegate To" with the person delegated to, followed by the word "Follow-up" with the follow-up date and then the context in italic;
• Done action: same as above with the text striked and the check box checked.

The date in the header is today's date.

Output

You can produce a PDF file listing all the actions in the PocketMod (www.pocketmod.com) format.

Parameters

• There are eight pages which correspond to the eight sections of the PocketMod printout;
• Show project/thought?: if checked, the thought description is shown for single actions (between braces {}) or the project description is shown (between square brackets []) for other actions;
• Use colour?: if checked, the dates are shown using the colour convention as per the screens;

Layout

• Overdue: overdue scheduled and delegated actions ordered by scheduled/follow-up date and time;
• Today: scheduled and delegated actions ordered by time;
• Do ASAP actions: grouped by context. The contexts are listed alphabetically (except for None which is on top) and the actions are ordered alphabetically within context;
• This Week: scheduled and delegated actions with scheduled/follow-up date within a week from today ordered by date and time;

The actions are listed with the following information:

• Do ASAP action: description, followed by the topic in underline italic;
• Scheduled action: scheduled date (if not today section) and time, followed by the description, the context in italic and then the topic in underline italic;
• Delegated action: follow-up date (if not today section), followed by the description, the words "Delegate To" with the person delegated to, the context in italic and then the topic in underline italic;
• Project/Thought description: under the action if any.

The date in the header is today's date.

Output

This section describes the import features of ThinkingRock.

You can import a text file containing thoughts. A file dialog box allows you to select the file to import. The last directory used will be remembered.

Parameters

None.

Layout

Each thought should be on a separate line optionally followed by a tab and the topic name. If the topic does not exist or is not recognised, the topic "None" is set.

If the file is large (greater than approximately 50 lines) a confirmation message is displayed.

This section describes the export features of ThinkingRock.

You can export Actions to a text file. You can choose which actions to include: Inactive, Do ASAP, Delegated and/or Scheduled. You can choose to include or not actions which are done and filter according to the context and/or topic. The "Up to" selection lets you choose how far in the future you want to export.

Parameters

• Topic list: you can select a topic or choose All topics. Topics are ordered alphabetically;
• Context list: you can select a context or choose All contexts. Contexts are ordered alphabetically;
• Up to list: this selection let you choose how far in the future delegated and scheduled actions should be included;
• Include Done?: if checked, all done actions for the selection are included;
• Include Inactive?: if checked, all inactive actions for the selected context and topic are included;
• Include Do ASAP?: if checked, all Do ASAP actions for the selected context and topic are included;
• Include Scheduled?: if checked, all scheduled actions for the selected context, topic and Up to date are included;
• Include Delegated?: if checked, all delegated actions for the selected context, topic and Up to date are included;
• Field separator: you can select Tab, Comma or Semicolon;
• Date Format: you can select the date format for date fields;
• Fields 1 - 17: you can select which fields are output;
• Remember these options: if checked, the parameters for this export are saved until the user changes them and saves them.

Output

You can export Actions to an XML file. You can choose which actions to include: Inactive, Do ASAP, Delegated and/or Scheduled. You can choose to include or not actions which are done and filter according to the context and/or topic. The "Up to" selection lets you choose how far in the future you want to export.

Parameters

• Topic list: you can select a topic or choose All topics. Topics are ordered alphabetically;
• Context list: you can select a context or choose All contexts. Contexts are ordered alphabetically;
• Up to list: this selection let you choose how far in the future delegated and scheduled actions should be included;
• Include Done?: if checked, all done actions for the selection are included;
• Include Inactive?: if checked, all inactive actions for the selected context and topic are included;
• Include Do ASAP?: if checked, all Do ASAP actions for the selected context and topic are included;
• Include Scheduled?: if checked, all scheduled actions for the selected context, topic and Up to date are included;
• Include Delegated?: if checked, all delegated actions for the selected context, topic and Up to date are included;
• Date Format: you can select the date format for date fields;
• Fields 1 - 17: you can select which fields are output;
• Remember these options: if checked, the parameters for this export are saved until the user changes them and saves them.

Output

You can export Future Items to a text file. You can choose to include the topic or not.

Parameters

• Field separator: you can select Tab, Comma or Semicolon;
• Include Topic?: if checked, topics are included;
• Remember these options: if checked, the parameters for this export are saved until the user changes them and saves them.

Output

You can export Future Items to an XML file. You can choose to include the topic or not.

Parameters

• Include Topic?: if checked, topics are included;
• Remember these options: if checked, the parameters for this export are saved until the user changes them and saves them.

Output

You can export Information Items to a text file. You can choose to include the topic or not.

Parameters

• Field separator: you can select Tab, Comma or Semicolon;
• Include Topic?: if checked, topics are included;
• Remember these options: if checked, the parameters for this export are saved until the user changes them and saves them.

Output

You can export Information Items to an XML file. You can choose to include the topic or not.

Parameters

• Include Topic?: if checked, topics are included;
• Remember these options: if checked, the parameters for this export are saved until the user changes them and saves them.

Output

The User Preferences screen allows you to change some aspects of the application. The following sections explain what you can change.

In this category there is an option for when ThinkingRock should check the Web site for a new version.

The choices are:

The following options can be changed for the screens.

• Initial startup screen. Allows you to select the screen to be displayed when the application starts up.
• Buttons position. Allows you to choose whether buttons are displayed at the top of the screen (under the toolbar) or at the bottom of the screen. The application must be restarted before the change is applied.

The following options can be changed for the Process Thoughts screen.

• Show Successful Outcome: if checked, the successful outcome field will be displayed. Text "successful outcome: " is added to the notes field.
• Show Notes: if checked, the notes field will be displayed.
• Append a note for delegated email: if checked, the text "Email sent " is appended at the end of the Notes for the corresponding Delegated action.

The following options can be changed for the Review Actions and Done Actions screens.

• Use colour for reports: if this is checked the print screen will use colour for dates;
• Font for reports: the font selected will be used for the print screen.

The following option can be changed for the Projects screen and panels.

Automatically sequence actions. Automatic sequencing is done at project level. If automatic sequencing is set for a project, when the last active action in that project is set to done, the application will set the first inactive action (if any) to the Do ASAP status.

• If this is not checked, no automatic sequencing is done.
• If this is checked all new projects will have automatic sequencing set to on. This can be changed in the projects screen, Sequence Actions check box.

The following options can be changed for reports and exports.

• Output folder: allows you to select the directory where the exports and reports are saved.
• Cleanup: allows you to select how often report and export files are to be removed.
• Remove files older than: allows you to specify the age of the files to be removed.

In this category there is an option to publish data to an iCalendar format file.

If this option is selected the path for the file can be entered. This can be either:

The iCalendar file is output every time the datafile is saved (at least every 30 seconds). It will be populated with Do Asap actions as To Do items, Delegated Actions with a follow-up date as All Day Events and Scheduled Actions as Specific Date and Time Events.

ThinkingRock saves data in XML files.

Synchronising Data Between Computers

If you want to use ThinkingRock on more than one computer, install the program on each system and share a data file by transferring it between them. The data file size is small enough to be sent via email or copied to a USB drive.

Automatic Recovery

The ThinkingRock application automatically saves your data every 30 seconds and creates a backup file with the same name and a .bak extension, e.g. thinking-rock.xml.bak. This allows the application to recover the data file in the case of any abnormal termination, such as a power failure.

Backup

We recommend that you backup your data files regularly.

We want to make this software as useful and easy to use as possible.

Please let us know what you think of it.

• What do you like or dislike?
• How can it be improved?
• What features should be added or removed?
• Did you find any bugs?
• How did you hear about it?